Backup Email Accounts in Outlook 2007 in .reg file

15. December 2009

Old Machine

Outlook 2007 is nice enough to put all of its account info for each profile under one key.

HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\

So, first off, close Outlook if it's running.

To export your Outlook account information, we just need to export that magic key.

  1. Open Registry Editor.
  2. Select the key that you want to save as a file.
  3. On the File menu, click Export.
  4. In the Export Registry File dialog box, in Save in, click the drive, folder, or network computer and folder where you want to save the hive.
  5. In File name, enter a name for the key. (outlook_profile.reg would work great.)
  6. In Save as type, make sure it's set as Registration Files (*.reg)
  7. Click Save.

To move your old mail, you'll need to copy your PST file to the new machine.

  1. Click Start, Run
  2. Type %userprofile%\local settings\application data\microsoft\outlook
  3. Click OK
  4. In that folder there will be some *.pst files.  Copy (don't move!) them to a removable drive or a network share.  The one you're most likely concerned with is outlook.pst


New Machine

First, we need to import the profile information.

  1. Double-click the file (outlook_profiles.reg) you exported on the old machine.  That will import the new information into the registry.  (Simple!)

Next, we need to get your data file back over.

  1. Click Start, Run
  2. Type %userprofile%\local settings\application data\microsoft\outlook
  3. Click OK
  4. Copy (don't move!) the *.pst files you found on the old machine.  The one you're most likely concerned with is outlook.pst

Lastly, we need to set Outlook to use the profile from the old machine.

  1. Open Control Panel.
  2. Open the Mail applet.
  3. Click on the Show Profiles button.
  4. Choose the profile name that matches the one you used to use from the "Always use this profile" dropdown.
  5. Click OK.

Now, when you open Outlook, you should have your old mail and the mail accounts all set up and ready to go.

IMPORTANT for Passwords:

Outlook on the new machine will ask you for passwords the first time it does a send/receive on all non-Exchange accounts.





Bookmark it!

Outlook ,


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